Review: Organizing from the Inside Out

At this year’s NAPO conference, Julie Morgenstern gave one of the keynote presentations and after that, she signed her books.  I didn’t bring the one book I owned for her to sign – Organizing from the Inside Out.  Although it’s been a number of years since I’ve read this book cover to cover, I do periodically reread sections.  I also liked this enough to borrow Organizing from the Inside Out for Teenagers from the library and then to buy a couple of books at NAPO (which I then got signed!).  I look forward to making time to read those down the road.

One of the things that I appreciate about both books I’ve read by Julie Morgenstern is that she insists you find your way to the organizing answers.  If you’ve read her book, you’ll have seen many similar posts from me.  I also use a quote from her in almost every presentation I give since it resonated deeply for me:

Being organized has less to do with the way an environment looks than how effectively it functions.  If a person can find what he or she needs when she or she needs it, feels unencumbered in achieving his or her goals, and is happy in his or her space, then that person is well organized.  ‘Organizing is the process by which we create environments that enable us to live, work, and relax exactly as we want to.  When we are organized, our homes, offices, and schedules reflect and encourage who we are, what we want, and where we are going.’  — Organizing from the Inside Out, first chapter

This is a critical piece to me when I talk with people – that what is important is their definition of being organized.

In Organizing from the Inside Out, she spends the first 2 (out of 4) talking about general principles: “Laying the Foundation” and “Secrets of a Professional Organizer.”  Part 3 is the main chunk of the book and spends time talking about specific rooms and items (i.e. purses, suitcases, filing cabinet, memorabilia).  She wraps the book up with “Time and Technology” briefly, and has a whole book Time Management from the Inside Out (one I did buy and will read!).  She also provides several appendices with further resources.

As an organizer, I appreciate that she spends some time addressing the possible things that are getting in the way for people struggling with organization.  She also spends time talking about the steps that people often want to skip when embarking on getting organized.  She breaks the process down so that it’s easy to understand and follow.

I’ve mentioned before I’m not a big fan of acronyms, I find them hard to remember and largely unhelpful, and she does use one as a basis for getting organized.  It’s SPACE: sort, purge, assign a home, containerize, and equalize.  Essentially I can appreciate this steps, especially the need to do them in order after you’ve completed analyzing the situation, strategized, and then moving into the attack mode (where SPACE comes in).  She offers time estimates for the rooms and items, as many people struggle with figuring out how long things will likely take them.

If only organizing books could solve everyone’s clutter problems! We all know they don’t, sometimes it takes someone else coming in and helping.  Fresh eyes, fresh perspective, someone to ask those questions and wait for an answer – these things we cannot always do for ourselves.  I love how she encourages you to think outside the box and find the inner style that will make organizing work for you.  I also know that for just me, that this is often extremely challenging to actually accomplish – and my organizing struggles are minor compared to some people.  Some of her ideas seem great as ideas, but I sometimes question the practicality of them.

There is a plethora of organizing books available, and I would recommend this one.  Some of my clients have more than a shelf full of books on how to get organized – and although I’ve not ready most of them (gasp!); this would be one to keep (and yes, I’d encourage you to recycle most of the others).  It has the essentials on getting and staying organized, if you can follow her steps.  This is probably why there are so many books out there, maybe another speaks to you and your style.

The Cost of an Item

Something weird has been happening to me – and it’s reached a new height.  I don’t want more stuff.  Now, some of you might be rolling your eyes at me – yet until just recently I always wanted some book or CD (usually several of each) at any given moment.  Media is where I tend to collect, despite some women collecting shoes, purses, or jewelry – I’ve had a hard time resisting another book or three. 🙂

I mentioned a while back my husband inspiring me to consider purging most of my cassette tapes, which then led to my examining my movie collection.  Meanwhile, he and I are currently going through our CD collection.  There’s a local place that is frequently a temptation for me – Half Price Books – where they specialize in media: books, music, and movies, oh my! I enter the store sporadically, sometimes because I just don’t want to be tempted and sometimes because I’ve been disappointed at not finding something to bring home.

Movies have been one of the media I’ve collected – not that my collection ever approached the number of CD’s, let alone books that I have; yet I had over 300 movies at one point.  I still peruse the movies they have – especially the clearance area of the movies – since they’re all between $1-3.  This is how I achieved the original number of movies – used and sometimes clearance.

Yet now when I look through those movies, I pull something interesting off the shelf and look at it – the idea of paying $2.00 for those, it isn’t worth it.  This is truly a little mind-boggling for me.  Really.  And I can’t say it’s about saving that two dollars plus tax.

What it does seem to be about for me is the greater cost:

  • the cost of space in my home
  • the cost of my time if I was to watch it (except I wouldn’t watch it much)
  • the cost of spending money for something that I won’t truly appreciate
  • the cost, potentially/probably, of feeling bad at owning it when I next purge (and never having appreciated it)

There are other factors to consider as well:

  • how much of what you have are you currently appreciating? (I still have over 100 movies and watch maybe 10% of those.  Now the movie needs to be pretty special to come home.)
  • do you have the time or even the inclination to appreciate this new item? (Most movies that come home with me, I usually don’t manage to watch for more than 6 months!)
  • if you avoided spending on this and that over time, is there something else you’d deeply appreciate?  (I’ve been drawn to experiences lately, so I’m inclined to avoid spending on “minor” items and feel good about going for a horseback ride.)

There’s also a joy in buying only what you need or are going to appreciate.  I was touched to arrive at a client’s and she looked at me and said, “It’s amazing how light and free I feel not buying just stuff and in turn also getting exactly what I need.”

My reasons for not spending $2.00 on a movie aren’t going to match yours.  On any item.  Yet, is there a way for you to consider the value for yourself of what you buy?  With any purchase, the cost is more than financial.  I know this isn’t something I thought much about until recently.  I was focused almost exclusively on just the financial part – hence why a $2.00 movie with a great actor or a good plot would usually come home with me. 😉

I continue to find this perspective to be unnerving – it’s still relatively new for me.  Yet, it’s also tremendously freeing.  I wish I could share the internal space I’m in with everyone, just so they could know what it feels like.  I encourage you to examine the temptations, the random “unnecessary” items that come into your home, and see if you can find those other “costs” as they apply for you.

Cocoon Grid-It

Overall Rating: 4.5 out of 5 stars

An example of a Cocoon Grid-It

Pros:

  • versatile
  • various sizes (and colors) depending on need/want
  • durable
  • secure, the items really do stay in place
  • fabulous for traveling

Cons:

  • might not be the best for frequently used items
  • sometimes specific Grid-Its are limited in longer elastic straps
  • wish they had a tiny size for those small purse items!

Review:

In my newsletter almost a month ago, I shared a video from the winner of the 2011 NAPO conference for Best Technology Product – Cocoon Grid-It.  This was definitely a hit with all the organizers at the conference – and long before the last day, the Grid-It’s they were handing out were all gone! I was fortunate enough to pick one up and after my husband got a look at it, we bought more.   Need I say more?

Yes, I do.  My first thought while I was at conference was that this is one of the few “male” styled tools for organizing.  There’s the simply functional, the closet and shelving systems, but many smaller tools and supplies for staying organized are often pink or floral or otherwise quite feminine – these are almost more masculine.  They do make a pink Grid-It in a number of the sizes, but otherwise the color options are black, gray, royal blue, or racing red.  Unless you get one of their bags, since those come with their own Grid-It with some different accent colors.

As I was first looking at them, I didn’t notice, the elastic bands are sewn in throughout the grid.  This means that it controls how much it will move and will hold items in place more securely.  Yet this isn’t obvious and the design is well done, it’s a fascinating crisscross of various sized elastic strips.  These elastic strips are wide, also useful for holding the items in place.

The smallest Grid-It offered is 7.67 x 4.5 x 0.375 while they’ve finally added the Grid-It wraps which can hold a computer in a pocket and has a neoprene wrap that keeps the device in the pocket and protects the items in the grid while it’s being moved around.  Although the computer size is interesting, I find the iPad and e-reader size wraps to be the most intriguing.  It could be a self-contained unit that is a grab and go; with everything you need right there.

I don’t know about you, but when I travel, I have so many cords that sometimes I stick them into a baggie or even, gasp, put them loose in one of the suitcases.  I have now traveled with my cords and other items all neatly contained in my Grid-It.  All the cords were neatly together and easy to access once we’d arrived.

 

My Grid-It for traveling

As I was playing with the ones I now have, I was considering what to put into it.  Although there were tons of things that would fit, I didn’t want to use it for the frequently used items.  My sunglasses live in a case, which sits well in my purse and is easy to access while I’m driving.  Adding that to the Grid-It would just have made it more complicated to access.  As with all organizing tools, sometimes it will work well and other times, it might not be for you.  For me, I would love a tiny one, maybe 3 x 3 (or maybe even 4 x 4), for things like just the lip balm, nail file, pill case, etc. that would fit into a small pocket in my purse (I am not a fan of the little bags for that).

I have one set up for working – you’ve probably seen it if I’ve come over – it has a notepad, some pens and a pencil, a nifty measuring tape, and a stack of my business cards.  The Grid-It is sturdy enough that I can write on my notepad on the Grid-It.  The back of this one has a zipper pocket, which easily holds standard papers folded in half.  They also say the back of many of their Grid-It’s can be used as a mouse pad.

 

My Grid-It for working with clients

Overall, this is a great product, which can fill many different needs.  As long as you consider your needs and decide this can meet them. (I think this way about all organizing tools!). It’s wonderful to see an organizing product that can fulfill so many potential needs.  I also saw as I was getting the links for this post that if you buy a Grid-It this month (July), they will donate part of their proceeds to The Wounded Warrior Project in honor of our veterans – of which I do work with a couple of. 🙂

As usual, this is written as unbiased as possible, without compensation, and simply because I’ve now used it.

Guidelines for a Happy Home

Have you seen the “rules” of a happy household – where it starts with “If you take it out, put it away”? Many of them are useful rules for limiting the degree of chaos, while others are to make Mom happy! If we could all put things back where they belong when we’re done with them, we’d have greater organization. Sometimes this is easier said than done.

Mom’s 10 Commandments For A Happy Household

1. If you take it out, put it away.
2. If you eat on it, wash it.
3. If you turn it on, turn it off.
4. If you mess it up, clean it up.
5. If you drop it, pick it up.
6. If it rings, answer it.
7. If it barks, walk it.
8. If you open it, close it.
9. If I cook it, eat it.
10. If I say do it, don’t ask why.

I know from my own behavior that there are times when I’ve taken something out, and after I’ve finished using it, I think to myself – “I’m going to use this again tomorrow…” Then, there are times that I say to myself – “I’ll put it away later…” To some extent, I think this applies to all of us – even the most organized – we don’t always put things away right after we’re finished using it. Nor do I think we have to.

What we do need to work on is getting it put away regularly and before too much time has passed. If I toss my tissues toward the wastebasket, when I walk by it, I then bend down, quickly pick them up, and put them in the trash. If I make a pile for another room, when I next get up and move around, I grab the pile and move it into the right room.

I’ve talked about this before in “Getting Things to Their Home,” and focused on finding ways to “Make It Fun.” There are other ways to work on these applicable rules for organization – use a timer. You might be rolling your eyes at me – here she goes again with that timer. Yet seriously, if you have a stack of CD’s that haven’t been put away, time yourself on putting them away – or time yourself with whatever it is that isn’t getting put away.

Another way to approach working on putting things back where they belong is to set the timer for a set amount of time and work on it until the timer buzzes. Use the timer to help you – whether to time yourself or you designate a specific amount of time with it.

It is easy to say to yourself, “I’ll just do it later” and that “later” doesn’t arrive (or it arrives in a week or a month). If you make it part of your routine, just those few seconds of picking up the trash that missed the trashcan or whatever it might be – your home can be that much more presentable and more importantly, pleasing to you. There’s not many of us who don’t automatically close the drawers and cabinets in our kitchens – and might even dismiss that as easy – yet it’s the same idea – “If you open it, close it.”

Putting something away after we’ve taken it out can be just as easy, we just need to work on making it as automatic as closing the drawers after we’ve gotten something out of it. The timer can help with the idea that it’s more time consuming than we realize. In working to keep things organized:

  • If you take it out, put it away.
  • If you eat on it, wash it. (I don’t do this each time, but I do it regularly!)
  • If you turn it on, turn it off.
  • If you mess it up, clean it up.
  • If you drop it, pick it up.
  • If you open it, close it.

None of these things would take us that much time – test it out and use your timer to find out for yourself.

Styles of Procrastination

Do you procrastinate? I think everyone does. Period – everyone, at least to some degree or another. The question really comes down to whether your procrastination is interfering with your life – and the degree will vary between people. Some people are guilt-ridden with “minor” procrastination and others can procrastinate with much more tolerance. Some of us want to minimize the procrastination behaviors while others are managing as it is.

My mom would tell you that I’m a chronic procrastinator. I’m notoriously bad about sending letters and packages in a timely way. I certainly see that there are areas where I do procrastinate and in general, I’m fascinated with procrastination. This is one of the reasons I picked up and read It’s About Time!: The Six Styles of Procrastination and How to Overcome Them Dr. Linda Sapadin with Jack Maguire.

As it says in the title, she breaks chronic, pervasive, and deeply-rooted procrastination into 6 styles: perfectionist, dreamer, worrier, defier, crisis-maker, and the overdoer. She provides a quiz so you can figure out which type or types are your personal style. The quiz focuses on the 6 types with 10 questions where you answer the questions with 1 of 3 possible choices: frequently, sometimes, and rarely or never. There’s an easy formula for calculating your scores and where you get a score of 10 or more, this makes that type of procrastination a major style for you. When your score in a type is 9 or less, this is a minor style for you.

Each type then gets a chapter with examples of people who’ve struggled with this type of procrastination and why. She spends most of the chapter addressing 3 areas that will make a difference in changing this type of procrastination: changing how you think, changing how you speak, and changing how you act. For the changing how you think, she has a visualization for each of the 6 types.

I took the quiz, twice, actually! I took it as I started the book, and scored 10 or above in 4 of the 6 procrastination styles. Later I was talking to various people about how I had read this book and how I scored high in several areas (a case when scoring high is not such a good thing!). I decided to retake the quiz, mostly just out of curiosity. That time my highest score was a 6 in one type. My conclusion is that the test is not statistically valid, since I could get wildly different scores and is a reflection of my own state of mind. (For those of you who don’t know me, you might not realize that I have a self-critical nature. ☺) It’s completely plausible to me that I would get different results, and the truth is that my procrastination probably also ties in with my state of mind in the moment.

I appreciate that she focuses on the idea of helping the reader to find ways that work for them – she’s not implying that there’s a “right” way to be, so she’s “inviting you to change from your personal path of avoidance – the BUT path—to your personal path of resolution—the AND path.” The number of case studies, examples of others who’ve struggled is varied and was easy for me to relate to the styles. People’s behaviors vary greatly within each of the types of procrastination.

The visualizations for each type of procrastination are interesting, and create some major repetition since the directions are included in each chapter. I’ve never been one for visualizations, so this did not speak to me much. I could see how the visualizations could be helpful for people though.

From what I can tell, from looking within myself, to working with various people, to friends and family – procrastination is a highly complex behavior. As a whole, breaking procrastination into 6 styles seems too limiting. There are too many other possible issues involved with why we procrastinate. Nevertheless, it’s an interesting look at procrastination as it relates to our personality.

Find Your Motivation

We all have different reasons for why we want to get organized or even to stay organized. There is no one right answer – what matters is why you want it. Do you know what your reasons are? It’s worth it to give it some thought and find as many reasons as you can. These personal reasons are what can help get you going if (or when) you falter.

Some of what I hear a lot is how overwhelmed people feel with what they’re dealing with – from piles of boxes on an unused room to the mass of papers they have to a house that has simply collected lots of things. It doesn’t matter what the size or scope is, what matters is how it feels to you. A few people are concerned about how their loved ones are feeling and reacting to the state of their home. Others are adjusting to difficult transitions in life – from the death of a spouse to downsizing (voluntarily or not) to new health issues.

Although the above are fine reasons for wanting to get and stay organized, some of them are phrased on negative terms. If we went to a list of our reasons for getting organized and saw as a reason “because I’m overwhelmed” or “because my spouse is always yelling at me” or even “because I cannot concentrate the way I used to” it’s unlikely to inspire us.

Find a way to make the reasons positive. If you’re overwhelmed, you are looking for an easier way to doing things, a way to simplify things for yourself. If a loved one is badgering you, you might be looking for a way to improve your relationship and become closer with them again. Sometimes those life transitions are challenging, yet I believe there are positive ways to view your situation. For me, it was a chance to learn new ways of doing things and I love learning.

The point is that you want to figure out the reasons that matter to you for getting organized – maybe you want more time to enjoy life. I’d suggest that you actually write them down somewhere. I don’t think you need to look at them every day, although you certainly can. The idea is that you have them to pull out when you get discouraged or falter in your efforts. It could also help if you find yourself procrastinating working on things.

When you’re feeling discouraged, you not likely to remember the real reasons why you’re trying to change things. You’re also more likely going to remember the negative reasons, which are not usually motivating! By having a list of positive and personal reasons to change, you can refer to it when you need to. You can even add to it as things occur to you – since life is a process like organizing, your motivation can shift and change too.

Knowing what your motivations are for getting organized is probably the very first step you need to take toward getting and staying organized. Just as it’s hard to remember what inspires you when you’re feeling discouraged or overwhelmed, our reasons for being more organized can get lost when we’re struggling. Those underlying reasons can re-inspire us to keep working (or start trying again). When we have a list to refer to, it’s easier to re-energize ourselves.

Preventing Slips, Trips, and Falls

June is National Safety Month, where each week has a different theme – this week’s theme is preventing slips, trips, and falls. This ties in well with organizing – as no one wants to be injured unnecessarily. When we have excess stuff around, on the floor especially, we’re putting ourselves at risk. I say this from experience since I’ve bashed my toes more than once – and not usually from clutter.

You might remember that I have issues with the term “hoarding” and certainly, the concerns of the families is not limited to the “hoarders.” We can surmise from the National Safety Council’s focus for a week on preventing slips, trips, and falls that this is something that applies to all of us – clutter or not. Heck, I’ve broken toes from a certain degree of clumsiness. And that was from major pieces of furniture being where they’d always been! (I’ll take a brief moment to promote the idea of wearing shoes where your toes are covered – and this despite being someone who loves being barefoot. ☺) If we can prevent ourselves from slipping, tripping, or falling, this is what we all want.

Whether you have lots of stuff around or not, it’s important to look around – try to notice those things that we become blind to because we’ve gotten used to them. I’ve tripped over cat accessories, even with them in plain sight. The cat toys now live in a tin, without a lid, over in a corner in our living room. It’s even cute to see the ones that get pulled out and we’re limiting the risk of tripping or twisting an ankle from stepping on them. They also get put back periodically, since if they didn’t they’d be a hazard again.

Stairs are a popular place to put things down on as they wait for their turn to be carried to the top. I do this frequently since I procrastinate making a trip upstairs until I need to. Are you aware when there are things sitting on the steps? It’s remarkably easy to become a bit blind to a constant pile. I rarely put more on the steps than can go up in one trip, and rarely ignore or procrastinate carrying them up. Items along the stairway are a dangerous hazard – it’s bad enough to trip on a flat surface, and exponentially worse on stairs.

This week’s topic for the National Safety Month interestingly coincided with my finishing a book, Digging Out: Helping your loved one manage clutter, hoarding, & compulsive acquiring by Michael A. Tompkins, Ph.D. & Tamara L. Hartl, Ph.D. As a “hoarding” book, it takes a different approach – it focuses on helping your loved one make the home as safe (and comfortable) as possible. It examines what I’ve already talked about – stairs and floors being clear of loose items. They also address other serious hazards – such as papers on or near the stove.

Keep in mind any areas that seem to cause problems – I moved a chest from the foot of the bed since I banged my toes more than once in the middle of the night, to another room. In the spirit of this week’s safety theme, look around your home and office with fresh eyes and see if there are ways to improve safety.

Reusable Bag Organizer & Bags

Overall Rating: 4.5 out of 5 stars

Floral Tote Buddy

Floral Tote Buddy bag organizer

Pros:

  • compact storage for your reusable bags
  • convenient for storage and transporting
  • sturdy materials
  • made of 100% recyclable non-woven polypropylene
  • works with any reusable bags
  • bags are large, sturdy, and easily cleaned
  • bags are square-bottomed (this is important to me)
  • bags come with a plastic removable bottom to keep them even

Cons:

  • slight smell, which wears off with time
  • has a logo, if that matters to you

Review:

Most of the things I review are items I received because I went to the NAPO conference.  This is no exception, but this is something I purchased there.  It was a spur of the moment purchase – I was walking around conference with a large box another vendor had given me, and was struggling with having hands – or rather lack of hands.  The Tote Buddy was offering their product – their bag organizer with 3 regular bags and 1 floral bag for $20-.  I found a table nearby, put my armful of things down, took my money out, and went over and bought the set.  I’ll honestly say that I wouldn’t have spent the money if I hadn’t been desperate!

This did not reflect my interest in their product; it was more a reflection of how frugal I can be.  As well, it was something more to worry about getting home after conference. The truth is that I cannot say I’ve been frustrated with my reusable bags, they live in one of the bags, and I often remember to grab them before I head to the store.  I received FlyLady reusable bags a couple of years ago as a gift – they’re the ones I take: 3 lovely purple, square-bottomed bags and 1 black insulated square-bottomed bag for refrigerator/freezer items.  The thing about these is that a couple of them have started to unravel at the edges, but they still work.  Yet now that I have the Tote Buddy, I do really appreciate how much easier it is to grab my bags and carry them.

As with so many new bags, there’s a smell – last year’s bag smell was worse – and as usual, the smell does fade with time. I usually wait to talk about the negatives, but in this case, this is really the only one.  This product is exactly what it proclaims to be – an eco-friendly v to organize your reusable bags, and it’s stylish too.

The Tote Buddy’s bags are larger and have a much sturdier feel to them.  The bags are orange, not my personal favorite color, but are bright and pretty.  I’m also not a big floral person, so I got my bag organizer in black.  This also has a sturdy feel to it.

I didn’t show my husband right away these bags and organizer, but as he was helping me put things away, he noticed.  His comment was pretty much – “Wow, I like these.” I showed him how the organizer worked and he liked that too.  He was pleased with how sturdy they feel.

I also like the idea of using a binder clip to clip my list and any coupons (rarely) to the bag organizer, which sits well in the front basket of the cart.  They say that the bag organizer holds up to 10 reusable bags – although mine seems a little full with 7 bags.  For me, this works fine since I rarely need more than 6 at a time.  I also prone to keeping it clean looking, but not wanting to fill it until it’s bulging.

The other day one of my cats vomited liquid all over the floor, where unbeknownst to me, it was running across the floor – right to where a bag was sitting before it was unloaded.  First, I was shocked at how far it had run, was our floor that uneven? Second, I was a little miffed, kitty vomit on my relatively new bags – but it amazingly wiped off and left no mark – woohoo!  Now that’s a product.  Now, I just need to continue working at getting the bag organizer back into my car, or at least remember to grab it before heading out for shopping.  🙂

Here’s a video they did from YouTube.

Note: All my reviews are done without consideration for the company (sorry!) – as unbiased as possible! I don’t receive anything from any of them and most don’t know I’m even reviewing their products.

Getting Things to Their Home

I was working with a client, and I told her to toss her clothes toward the laundry basket.  “Um, huh?” you might be thinking to yourself.  The point I was making was that we don’t need to be stodgy and particular about how we do something.  We can try to have fun with what we need to do – not unlike my entire blog post about “Make It Fun.”

When we’re looking at people not getting things to where they belong – there’s two situations we might be in:

  1. we’re leaving things wherever we’re at when we’re finished with them or
  2. we’re getting them close by, or near their “home.”

Therefore, in dealing with things that don’t move from where they were last used – we can toss things towards where they belong.  Of course, you’re not going to throw your CDs at the shelf! The other way is to start baskets/bins of things that belong in other rooms.  I’ll admit that I will often drop that bin off in the other room where it will sit ignored for a few days sometimes.  At least it’s in the right room, if not it’s “home.”

The situation I described was with a pre-teen girl and I talked about acting like it was basketball.  The truth is I’m not into sports and neither was she, but it’s intended as a way to get the items closer to where they belong – making it easier.  She had been dropping her clothes on the floor and leaving them there, which isn’t unusual.  Yet trying to make a game of getting the clothes closer to the laundry basket makes it interesting. To some extent, it’s also about retraining ourselves to new habits.

Often, I’ll do similar things with paper trash – throwing them towards the basket.  I find myself curious about how close, or not, I’ll be.  Or whether if I bounce it off the wall just so, will it make it in.

Sometimes we know what we need to do – that item needs to go there, but we still don’t quite get to happen.  Right now, I’m not talking about the things we’re undecided on or are still active.  You’ve made a home of various things, yet there are still piles.  Is there a way to make it more fun – like tossing them?

Unfortunately, we still need some discipline.  If you toss things towards a basket – you’ll still need to take some time to put the things where they into the basket.  If you move things into the room where they belong, you still need to take some time to put them away within the room.

This is the time when your perceptions of time are likely to be exaggerated – it will take much less time than you anticipate to put them away.  Could you time yourself to see how fast you can put all the desk supplies away (once you’ve got them all piled on the desk)?  Or set your timer for 10 minutes and put everything away that you can before it goes off?

It takes time and practice to make sure things make it back into their “homes” after you’ve used them.  I know my suitcases are notorious for sitting out after a trip – yet we can find ways to improve our behavior in returning things to where they belong.  After you’ve identified where you falter – are things left where they “fall” or do they make it partway?  From here, you can begin to find ways to get them the rest of the way home.

Google Docs

You might remember my first introduction to cloud computing was a client who used Google Calendar.  My first business e-mail was a Gmail account and as I was looking around, I saw Google offering Docs.  So, as I was building this business, I used Google Docs as a way to share ideas and collaborate with others.  Google also offers spreadsheets, presentations, drawings, and forms, though I’ve not used any of these yet.  All you need to use Google Docs is a Gmail account, which you can get free.

I’ll be honest; I don’t use Google Docs much these days.  When I was collaborating more, it was a great way to share ideas.  I still use it when I need to grab some text for various things – like when I post ads to Craigslist or someone wants a bio.  Part of this is that I’ve not bothered to get many of the files onto my computer and it’s simple and easy to get it from Google Docs.

 

Google Docs Screenshot

Google Docs Screenshot

I appreciate the simplicity of the layout – you can see that along the left side are the options for creating new documents and uploading files.  Below this are more categories and then folders that I created so my overall file list was easier to navigate.  The center shows the complete list (based on the selection – in this case, “all items”) of my files.  This includes files I’ve viewed from other’s shared collections – I was surprised to see “Heartbreaker Valentines.pdf” there.  This was something I looked at and never realized it was part of Google Docs! The right side is something relatively new – where it provides some additional information on the file that’s highlighted from the middle.

I like how they’ve set up the collaborating options – since you can create files that are public, anyone with a link to the file, or private.  Even when you decide to keep the settings as private, you can still share the file with others and controlling whether you want them to be able to edit the file or to just view it.  When you share a file, the person you’re sharing it with does not need a Gmail account – which I think is wonderful.

With how I’ve tended to use Google Docs, I’ve never needed or wanted many editing or formatting features –for my purposes, they have what I need.  I’ve heard there’s some struggles with creating and editing tables with Google Docs.  I find the editing tools easy to find and use – and without many the additional options I rarely use even with MS Word.  I also like that they frequently save your work as you go – mostly seamlessly – but include a “save now” button so you can also save it when you need.

As with all cloud computing, it’s accessible whenever you have an Internet connection.  I’ve found the accessibility to questionable with other devices – Google Docs has only recently been improving their functionality (in my opinion) for smart phones and other devices, like the iPad.  Just the other day I was using my iPad to access Google Docs and I kept getting an error message – while other applications that need the Internet were running perfectly.  I’m pleased they’ve been improving their mobile accessibility, and am hopeful it will become useful.  At this point, I avoid doing it if possible.

Google Docs is free and easy to use.  I love the idea that anywhere I am with some time on my hands and an Internet connection I could sign in and be productive.  Is this something that would benefit you and your life?